Executive Assistant
Executive Assistant

Executive Assistant

posted on: 13-04-2017location: Bucharest, Romaniaarea: Operations

You may not always be at the front-and-center of an organization, but as an Executive Assistant you will be the unsung hero and Chief Efficiency Creator. Usually, this means saving time by managing processes methodically and strategically, plus communicating proactively, so the executive is more available to make the critical, high-level business decisions.

What you’ll do

  • Act proactively and autonomously, anticipating needs and following through, within a wide range of responsibilities
  • Work directly with people who are critical to the company’s success, including other company executives and the board of directors, who will all come to know the EA can be trusted to follow through
  • Facilitate interaction, act as a point of contact or stand-in between CEO and clients and/or colleagues:
  • Reply to and handle some CEO communication on behalf of CEO (email, phone, etc)
  • Manage setup for meetings:
  • Work with relevant parties to prepare and then send out agendas to meeting participants
  • Make sure participants are prepared with the right information, documents
  • Any necessary equipment
  • Participate in client and staff meetings, take notes, follow up after meeting on behalf of CEO
  • Take on small specific projects on behalf of the CEO and follow through to closure, working with people in the company or outside.
  • Conduct various research tasks, analyze findings, prepare reports
  • Operational support for CEO
  • Manage calendar and meetings
  • Manage and update the agenda
  • Follow up on meetings, engagements
  • Manage travel arrangements for CEO (and other people upon CEO’s request)
  • Travel, hotel, car rentals, etc
  • Complete expense reports

What you’ll need to succeed

  • Ownership
  • Reliability: have a high do/say ratio
  • Follow things through with resilience
  • The determination to maximize success on everything you touch
  • Has a courageous attitude towards tasks with little context or information
  • Highly logical, rational and structured
  • Create objective clarity and effectiveness with every opportunity
  • Prioritize quickly
  • Make fast decisions with confidence
  • Very good computer operating skills
  • Excel and PowerPoint are essential
  • Excellent English level